What is a Viewing Party?Ā
A Viewing Party is a gathering of people who have the chance to watch and attend Codegarden 2021 together. Itās the perfect opportunity to meet other attendees, both first-timers and/or āregularā local attendees so that you can share this virtual, one-of-a-kind Codegarden experience!Ā
You can host a Viewing Party in-person as well as virtually. All of this depends on what you, as the host, want to achieve within your countryās regulations.Ā
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āDoes this mean that if I watch Codegarden together with a colleague, itās a Viewing Party? š¤āĀ
Well, not exactly šĀ
A Viewing Party needs to include a minimum of 10 attendees and preferably from your local Umbraco community (not your company š). And of course, we need to receive some kind of proof that you are hosting a Viewing Party. At least if you want the chance to win a special prize š
Are you ready to host your own Viewing Party? If so, keep on reading šš
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Why host a Viewing Party?Ā
There are several reasons why you should host a Codegarden 2021 Viewing Party. Letās give you some of the most important ones:Ā
š Itās the perfect opportunity to meet and engage with the local attendees - either in-person or virtually!Ā
š Itās way more fun to share the whole experience with others! You'll have the chance to discuss the sessions and content with the other attendees at your party while still getting to connect with the global attendees on your computer.
š You have the chance to win a special prize š How? Just take an amazing picture of your Viewing Party and send it over to us. Weāll choose a winner between the 3 best pictures and announce it right after Codegarden 2021.
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Who can host a Viewing Party?Ā
Anyone, really. But we especially encourage our meetup organizers to host viewing parties, as they already have engagement with the local community.Ā
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And now, let's get to the details š¤š
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Codegarden 2021 Timeline
Day 0, June 9, 2021
- Umbraco Awards: 5 PM CESTĀ
- Pre-Party: 8 PM CESTĀ
Day 1, June 10, 2021Ā
12:30 PM CEST - 11:25 PM CESTĀ
Day 2, June 11, 2021Ā
10:30 AM CEST - 9:10 PM CESTĀ
How Umbraco HQ can help you
We are here to guide you and give you our very best tips and tricks.Ā
If you have any questions about anything specific, you are more than welcome to reach out to Trine, aka BAM.
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Organizer GuideĀ
Want to organize and host a Viewing Party?
Awesome! š¤©
We have gathered some overall guidelines for you to use and get inspired from when planning your very own local Codegarden 2021 Viewing Party šĀ
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2-4 weeks prior to the eventĀ
ā Local Covid-19 guidelines and restrictionsĀ
Please be aware of your local Covid-19 guidelines and restrictions. These are very important, especially if you are planning to host an in-person Viewing Party. Itās important that your attendees feel comfortable when attending an in-person event. Therefore, you should follow your local guidelines and restrictions.Ā
If you are not completely aware of these, please check up on this before planning the event further, or maybe you should host a virtual Viewing Party instead? š»
ā Venue and/or Platform
This, of course, depends on whether your Viewing Party is an in-person or virtual event.Ā
- Only for in-person Viewing PartiesĀ
Secure a space for your Viewing Party that is big enough to accommodate your attendees while making sure there is enough space and room for everyone to keep a safe distance.
- Only for Virtual Viewing Parties
Choose the perfect platform for your Virtual Viewing Party. Zoom, Teams, or maybe you have or know a better platform to use for your Viewing Party.Ā
ā AV equipment
Proper AV equipment is needed whether you are hosting an in-person Viewing Party or an online Viewing Party.Ā
Only for In-person Viewing PartiesĀ
- A proper internet connection is essential, especially if you watch the live stream from a specific venue. Remember to check up on this š
- Secondly, youāll need a screen. The bigger your audience is, the bigger the screen will have to be (or you can use multiple screens). To see the live stream, all you have is to plug in your computer to the screen or projector.
- It might be obvious that sound is essential for an in-person Viewing Party to give the audience the chance actually to listen to the different sessions. The larger the room and the bigger the audience, the more important it is to have proper sound.Ā
- Only for Virtual Viewing PartiesĀ
- A proper internet connection is essential
- Where are you planning to be during the event? Think of your surroundings and noise factors. It isn't very pleasant when people are talking in the background while you are talking š
ā Should it be free, or should there be a fee?Ā
Well, this is actually up to you to decide whether or not you would like to charge something for the local attendees to join your Viewing Party. This might be depending on whether the event is in-person or virtual and what you would like to offer the attendees, including food, soda, beer, swag, etc.Ā
ā InvitationsĀ
Determine your invitation list and make sure that everyone receives the invitation.
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1 week prior to the event
ā Check your RSVPs - have you heard from everyone?Ā
ā Send a reminder email to your attendeesĀ
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- Only for in-person Viewing Parties
ā Make sure you have everything for the venue, including tables and chairs, extension cords, adaptors, etc.Ā
ā Make arrangements for food and beverages, if this is something you are providingĀ
ā Prepare and gather any materials you will be providing the attendeesĀ
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Day of the eventĀ
ā Ensure your internet signal is strongĀ
ā Welcome the individual attendees
ā Interactivity during the event - make a plan for how this will work, and if people are welcome to log in at the platform individually to ask questions and be a part of the break-out rooms, etc.Ā
ā Take a beautiful, creative picture of your Local Viewing Party that Umbraco HQ can use during the live event š Whoever takes the nicest picture will have the chance to win a special prize š¤©
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- Only for in-person Viewing Parties
ā Set the stage, chairs, tables, etc. Make sure the venue looks nice and clean and has the proper equipment etc.Ā
ā Set out any materials you will be distributing related to the eventĀ
ā Test that you can enter the live stream of Codegarden 2021 before your attendees arriveĀ
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After the eventĀ
ā Thank the local community for participating at your Viewing PartyĀ
ā Make sure to share any relevant information and data with our Brilliant Activities Master, Trine Nissen, at trn@umbraco.dkĀ
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Are you ready to plan your very own Codegarden Viewing Party? š
We sure hope you are, and we simply can't wait to #SeeYouAtCodegarden!Ā
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